What are Solution Packs?
We present a choice of software packages that are designed to match your individual needs and budget. We realise not every business or function has the same requirements, so we have developed our selection of hardware and software combinations to ensure there is a combination for everyone. We call them ‘software packs’ because they really do contain everything you need – all in one neat package.
UTAX Solution Packs deliver tried and tested workflows for a range of tasks. The compact package solutions are easy to use, which makes them the ideal entry point to digital processes.
The benefits of UTAX Solution Packs
- They are quick and easy to install.
- They save time and costs by means of professional document management.
- They offer reliable security strategies for handling sensitive data.
- They allow processes to be adapted to suit specific requirements.
The individual UTAX SolutionPacks focus on productivity, security and digitising paper documents. The EasyPack is ideal for beginners. Each of these straightforward package solutions will immediately increase the efficiency of your processes.
UTAX EasyPack makes getting started with digital processes an effortless experience. Simply install the software and off you go! At the heart of the software is the Follow2Print system. It activates print jobs only once authorised staff have proved their identity at the MFP. This increases security and has two further advantages: staff can collect documents in a digital box and print them all at once - on the MFP of their choice.
Another backlog at the printer? Needless waiting times cost time and money and slow down productivity too. The UTAX ProductivityPack with the Follow2Print system helps to counter this. It sends all print jobs to a central spooler. Once the authorised employees have been authenticated, they can be retrieved at any printer or MFP in the network – even if the system is on another floor, in another building or even in another city.
A lot of documents in companies and public agencies are confidential. This makes it all the more important that they do not fall into the wrong hands. This is exactly what the UTAX SecurityPack can prevent. All transferred data is encrypted and can only be printed once the authorised person has confirmed their identity at the printing system. The data on the hard disk storage are automatically overwritten three times so that they cannot be restored. You can't get any safer!
Paper documents have two disadvantages: they cannot be edited and archiving them requires endless shelf space. Thanks to UTAX ScanPack, this is a thing of the past: once scanned, paper documents are converted into Word, Excel or PDF files that can be easily edited. The files can be forwarded or stored in a structured way in folders (suppliers, customers, clients, patients, etc.) and archived at the same time from the MFP itself. The display of the MFP is modified accordingly.
UTAX ScanPack for Legal
There is no getting away from digital processes for lawyers and law firms. The UTAX ScanPack for Legal allows you to scan client documents, convert them into Word, Excel or PDF documents, forward them if required and then edit them. As the documents are sorted into folders and tagged with keywords, searching through archives is a thing of the past. Of course, data security is also guaranteed. The MFP's display is customised for this purpose.