The Environmental Benefits Of Managed Print Services

Managed print services (MPS) have become increasingly popular as a cost-saving measure for businesses. However, the environmental benefits of MPS are often overlooked.

The use of paper and the energy consumption of printers contribute to the negative impact on the environment, but MPS can significantly reduce these effects. By implementing MPS, businesses can reduce their paper usage through digital document management systems and duplex printing.

Additionally, MPS providers often use energy-efficient equipment and implement power management settings to reduce electricity consumption. These measures not only benefit the environment but also result in cost savings for the company.

This article will explore the environmental benefits of implementing MPS in detail and provide examples of successful implementations in various industries.

Reducing Paper Usage Through Digital Document Management

According to a recent study, the average office worker uses around 10,000 sheets of paper every year. This translates to approximately one tree per person annually. The environmental impact of this is significant, as the production of paper requires vast amounts of water and energy, and contributes to deforestation and greenhouse gas emissions.

Managed Print Services (MPS) can reduce paper usage by implementing digital document management systems. These systems allow for electronic storage and sharing of documents, eliminating the need for physical copies.

Additionally, MPS providers can also implement policies such as double-sided printing and default black-and-white printing to further reduce paper consumption.

By reducing paper usage through digital document management, not only can companies decrease their environmental impact but they can also save money on paper costs. Furthermore, digital documents are easier to store and access compared to physical copies.

This increases productivity by reducing time spent searching for documents and improves collaboration by allowing multiple users to access documents simultaneously. Overall, implementing MPS solutions for digital document management is a win-win situation for both businesses and the environment.

Energy-Efficient Equipment And Power Management Settings

Reducing paper usage through digital document management is just one of the many ways to promote environmental sustainability in the workplace.

Another effective measure that organizations can take is to implement energy-efficient equipment and power management settings. By doing so, businesses can reduce their carbon footprint and minimize their impact on the environment while also saving costs.

One of the primary benefits of using energy-efficient equipment is that it reduces energy consumption and greenhouse gas emissions. Energy-efficient devices consume less power than conventional ones, resulting in significant cost savings for companies. Moreover, they require less maintenance, which further reduces operational expenses.

Additionally, implementing power management settings such as automatic shut-off or sleep mode when not in use ensures that devices are not consuming unnecessary energy.

Another benefit of using energy-efficient equipment is that it promotes sustainability practices within the organization. By adopting eco-friendly policies and technologies, companies can demonstrate their commitment to protecting the environment while encouraging employee participation in sustainable practices. Such measures can help improve brand reputation and increase customer loyalty.

In summary, incorporating energy-efficient equipment and power management settings into an organization’s print infrastructure has numerous benefits beyond reducing costs. By leveraging such technologies, companies can promote environmental sustainability while also improving their bottom line. Ultimately, this approach helps businesses become more competitive by demonstrating their commitment to sustainable business practices.

Cost Savings For Businesses

According to recent studies, businesses can save a significant amount of money by adopting managed print services (MPS). In fact, it is estimated that companies can reduce their printing costs by up to 30% by implementing MPS. This cost savings is achieved through various strategies such as reducing the number of printers in use, optimizing printer usage and streamlining the printing process.

One way that managed print services help businesses save on costs is by reducing the need for in-house IT support. When a company outsources its printing needs to an MPS provider, it no longer has to maintain an in-house team to manage its printing infrastructure. The MPS provider takes care of everything from printer maintenance and repairs to software updates and security patches. This leads to reduced overhead costs and allows businesses to focus on other core areas of their operations.

Another benefit of managed print services is that they can help companies improve their environmental sustainability efforts while also saving money. By reducing paper waste, optimizing printer usage and implementing energy-efficient devices, MPS providers can help businesses reduce their carbon footprint and achieve their sustainability goals.

Moreover, many MPS providers offer recycling programs for used toner cartridges and other printing materials, which further contributes to a cleaner environment. Overall, adopting managed print services not only helps businesses save costs but also promotes environmental responsibility.

Successful Implementations In Various Industries

Having discussed the cost savings for businesses in implementing managed print services in the previous section, it is important to note that these services also come with environmental benefits.

Managed print services can help reduce paper waste, energy consumption, and carbon emissions.

One of the ways in which managed print services can reduce paper waste is by implementing digital workflows. By digitizing documents and processes, it eliminates the need for printing and storing physical copies. This not only saves paper but also reduces storage space requirements.

Additionally, managed print services providers can track and analyze printing behavior to identify areas where printing can be reduced or eliminated altogether.

Another environmental benefit of managed print services is the reduction in energy consumption and carbon emissions. By optimizing printer usage and reducing unnecessary printing, energy consumption can be reduced significantly.

Furthermore, managed print service providers can replace older printers with more energy-efficient models that consume less power while still providing high-quality output.

Overall, implementing managed print services not only provides cost savings for businesses but also contributes to environmental sustainability. By reducing paper waste and energy consumption, organizations can contribute to a greener future while still achieving their business goals.

Positive Environmental Impact Of Mps

According to a report by the World Wildlife Fund, the average office worker uses approximately 10,000 sheets of paper each year. This staggering statistic highlights the significance of adopting managed print services (MPS) in modern-day businesses.

The positive environmental impact of MPS is undeniable, and it should be considered as a viable option for companies looking to reduce their carbon footprint.

One way MPS can help the environment is by reducing paper wastage. By implementing measures such as duplex printing and setting default print preferences to black and white, an organization can cut down on paper usage significantly. Additionally, MPS providers can monitor printing activities and eliminate unnecessary printing, which further reduces wastage. This not only helps save trees but also reduces energy consumption used in the production of paper.

Another benefit of MPS is that it promotes a culture of eco-friendliness within an organization. By encouraging employees to print less and adopt digital alternatives such as e-mails or cloud storage, there’s reduced pressure on natural resources. Furthermore, this shift towards digitalization could lead to more innovative solutions in terms of document management, which could ultimately help reduce carbon emissions associated with traditional document handling methods.

In summary, Managed Print Services offer numerous benefits beyond cost savings and efficiency gains; they are also an effective way for companies to reduce their environmental impact. By reducing paper wastage and promoting eco-friendly practices within organizations, MPS contributes positively towards sustainability goals while improving business operations at the same time.

Frequently Asked Questions

How Does Mps Manage The Disposal Of Used Printer Cartridges And Other Office Supplies?

Managed Print Services (MPS) is an approach to managing printing devices and services with the aim of reducing costs, improving efficiency, and minimizing environmental impact.

One critical aspect of MPS is the management of used printer cartridges and other office supplies. MPS providers use various ways to dispose of these materials in an environmentally friendly way.

They may recycle empty cartridges by returning them to the manufacturer for refilling or remanufacturing, thus reducing the carbon footprint associated with manufacturing new ones.

Some MPS providers also ensure that used cartridges are disposed of safely without causing harm to the environment or human health.

The proper disposal of these items reduces waste and helps conserve natural resources while creating a sustainable office environment.

Can Mps Help Reduce The Amount Of Electronic Waste Generated By Printing And Copying Equipment?

Like a well-tuned engine, managed print services (MPS) can help keep electronic waste generated by printing and copying equipment in check.

By optimizing printer usage, MPS can reduce the amount of unneeded or duplicate prints, ultimately decreasing the volume of waste produced.

Additionally, MPS providers may offer recycling programs for used toner cartridges and other office supplies, diverting these items from landfills and reintroducing them into manufacturing processes.

While not a silver bullet for eliminating electronic waste altogether, MPS represents a valuable tool in reducing its impact on the environment.

Does Mps Offer Any Solutions For Reducing The Environmental Impact Of Paper Production And Transportation?

Managed print services (MPS) can indeed offer solutions for reducing the environmental impact of paper production and transportation.

By implementing MPS, organizations can optimize their printing practices through various measures such as duplex printing, using eco-friendly paper, and reducing unnecessary printing. This reduces the overall amount of paper used and transported, thereby minimizing carbon emissions generated from transportation.

Additionally, MPS providers may also have established relationships with paper suppliers that prioritize sustainability and environmentally responsible sourcing practices. Therefore, by adopting MPS, organizations can significantly contribute to reducing the negative impact of paper production and transportation on the environment.

Are There Any Specific Industries Or Businesses That Are Not Suitable For Mps Solutions?

There are certain industries or businesses that may not be suitable for Managed Print Services (MPS) solutions.

For instance, companies that deal with sensitive information or require strict document control may not be able to fully utilize MPS solutions.

Additionally, businesses that have a low volume of printing needs or operate on a small scale may not see significant cost savings from implementing MPS.

It is important for businesses to carefully evaluate their printing needs and consider the potential benefits and limitations before deciding whether MPS is a suitable solution for their operations.

What Kind Of Training Or Support Do Mps Providers Offer To Help Businesses Maximize Their Environmental Benefits?

When it comes to maximizing environmental benefits, Managed Print Services (MPS) providers typically offer various training and support options to businesses.

These include educating employees on eco-friendly printing practices, providing tools for monitoring and reducing paper usage, and implementing energy-efficient hardware.

Symbolically speaking, the MPS provider acts as a guide in helping businesses navigate the often complex landscape of sustainable printing.

By offering these resources, MPS providers can help companies reduce their carbon footprint while also saving money on printing costs.

However, it’s important to note that not all MPS providers are created equal in terms of their commitment to environmental sustainability – businesses should be sure to do their research before choosing a provider.


Managed print services (MPS) can play a crucial role in helping businesses reduce their environmental impact.

By managing the disposal of used printer cartridges and other office supplies, MPS providers can ensure that these items are recycled or disposed of properly, reducing the amount of electronic waste generated by printing and copying equipment.

Additionally, MPS solutions can help reduce the environmental impact of paper production and transportation. While not all industries or businesses may be suitable for MPS solutions, those that are can benefit greatly from the training and support provided by MPS providers.

With proper training and support, businesses can maximize their environmental benefits by implementing best practices for paper usage and recycling, as well as minimizing energy consumption and reducing carbon emissions.

In conclusion, the benefits of managed print services extend beyond cost savings and efficiency gains. They also offer significant environmental benefits that cannot be ignored.

By working with an MPS provider to develop a comprehensive sustainability strategy, businesses can take meaningful steps toward reducing their ecological footprint and contributing to a more sustainable future.

As the poet William Wordsworth once said, ‘Nature never did betray the heart that loved her.’ Let us love nature by taking responsible actions towards its preservation through initiatives such as managed print services.

Author Info

Gareth Caulfield Diginet Co-Director

Gary Caulfield

Gary Caulfield is the Managing Director at Digi-Net Business Solutions, a company specializing in providing printers, copiers, scanners, and managed print and copy control solutions. With over 20 years of experience, Gary has helped numerous SMEs, local governments, and multinational corporations reduce costs and increase efficiency. LinkedIn:

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